Tuesday, September 19, 2017

Illness & Emergencies

Year 11: Exam Preparation

Moving into the final weeks before exam season, Year 11 have been issued the Exam Preparation Timetable where weekly 30 minute sessions will be run by teachers on:

  • Re visiting skills and knowledge
  • Exam technique
  • Exam approaches

Students can access a snack and a drink when they register in the library for each session, and they are awarded class charts points for independence.

However this does not replace students preparing for exam over the half term, holidays and each evening at home.

To enable all parents and carers to best support their child, we are running a Parents’ Evening Exam Support Seminar on the 28th February and the 3rd March 6pm at THS in the hall – all parents are careers are invited to attend one of the seminars where they will learn: 

  • Revision techniques to support their child
  • What resources on line their child can access
  • Strategies to manage exam stress
  • How best to help their child

Please speak to your child’s tutor or HOH to find out more information regarding Year 11 in the build up to their final exams.

Results Day & Certificates

Results Day

  • Results will be available for collection on: 24th August 2017 from 9.15am to 10.00am in the Assembly Hall.
  • If you wish any other person (including family members) to collect your results on your behalf, you must give them your written authorisation. You must NAME the person in the authorisation letter to the school. That person must then bring some form of identification with them to show the school before we release your results to them.
  • If you are not able to collect your results on Results Day you can receive notification through the normal post provided a stamped addressed envelope (it doesn’t need to be A4) has been supplied to the Exams Manager beforehand. Letters will be posted on Results Day and not before.
  • Any results NOT collected on Results Day will be available to collect from Reception when the school re-opens, after the summer holidays, at the beginning of September.
  • No results will be given out by telephone under any circumstances.

Guidance Notes about results

On Results Day you will receive a “Candidate Statement of Results”

  1. This is NOT your certificate!
  2. The results shown on the statement are provisional until your certificates are issued.

What do you do if your results are not all that you had hoped they would be?

  • There are always plenty of staff available to talk through your results on Results Day.
  • There will also be staff from Petroc, Exeter College and Connexions to help you.
  • If you need to re-sit an exam you should speak to the Connexions staff or the College advisers in the first instance.
  • November re-sits are ONLY available for English Language and Maths GCSE re-sits.
  • We do not enter former pupils for re-sits in November as a matter of course. These should really be taken at your College but if there are exceptional reasons for needing to take them here then we would want to support you. You will be charged the Exam Board entry fee (normally about £35) PLUS the costs of invigilating the exam (normally between £30 and £60 depending on how many students are re-sitting).

Enquiries About Results

If you feel strongly that it is necessary to make an enquiry about a result then you should consult your subject teacher first to ask their advice about whether or not requesting a re-mark is either advisable or cost-effective.  

  1. You should be aware that your mark could go down just as easily as it could go up and you must be prepared for that to happen. 
  2. Re-mark requests must be submitted to the Exams Manager no later than two weeks after Results Day. 
  3. You must complete a Candidate consent form and return it with a cheque to cover the cost (cheques should be made payable to Devon County Council or DCC)
  4. Speak to the Exams Manager to find out the actual cost of an appeal for that subject
  5. NOTE: the cost of a clerical re-mark can be as much as £110


Certificates will be available to collect at the Achievers Celebration Evening (usually in November). A written invitation to this event will be sent home in October.

  •  Certificates not collected at the Celebration evening will be held by the school for a period of 12 months, before being destroyed.
  •  They can be collected from the School’s Reception during normal opening hours.
  •  Most Awarding Bodies will not issue replacements for lost certificates.
  •  Some Awarding Bodies will replace certificates which have been stolen or destroyed in a fire BUT they will require sight of a Police or Fire Department report before doing so.
  •  They will also charge a fee of approximately £45 for the issue of each replacement certificate.



If you have any queries or questions then please contact the THS Exams Office staff:

Liz Ford, Exams Manager

Cathy Britton, Exams Assistant

Extension 263 or by This email address is being protected from spambots. You need JavaScript enabled to view it.. Alternatively use the contact form here. 

Illness & Emergencies


An exam cannot be rescheduled so any appointments should be arranged for outside of the summer exam dates or on days when you/your child do not have an exam. You will be given your exam dates in January i.e. over 3 months before your first exam so you will have plenty of forewarning of the dates which are relevant to you/your child.

What to do if you are late to an exam

  • Report immediately to a member of staff as soon as you come onto site.
  • Stay with a member of staff until a decision is made about whether you are too late to take the exam. This is EXTREMELY important.
  • An exam cannot be rescheduled regardless of the reason so any appointments should be arranged for dates outside of the exam season/on  a day when you do not have an exam or either before or after the school day.

Absence from examinations

  • If you experience difficulties during the exam period (e.g. illness, injury, personal problems) please inform the Exams Office at the earliest possible point so we can help or advise you.
  • Only in ‘exceptional circumstances’ are candidates allowed special consideration for absence from any part of an exam. It is essential that medical or other appropriate evidence is obtained on the day (signed be a medical professional) by the candidate or parent/carer and given to the Exams Manager without delay. This is in all cases where an application is to be made for special consideration. 
  • For the award of a grade by special consideration, where a student misses part of an exam through illness or personal misfortune, a minimum of 35% of the examination (including controlled assessments) must have been completed.
  • Parents and candidates are reminded that the school will require payment of entry fees (usually about £30.00 per subject) should a candidate fail to attend an exam without good reason and without informing the school beforehand.
  • Please note that misreading the timetable or a family holiday will not be accepted as a satisfactory explanation of absence.

Accidents and Injuries

Breaks and Strains

You cannot perform at your best if you are in pain or cannot write for yourself so the best advice is NOT to do anything which has the potential to result in an injury. However, if the lure of the skate park or the BMX track is more than you can resist and the worst DOES happen then make sure you advise the school as soon as practically possible (ask for the Exams Manager or for Student Support Services)

You will normally be offered the use of a word processor and (possibly) extra time if appropriate.

In extreme cases only it might be necessary to arrange for someone to scribe for you BUT it requires a different skill to dictate your answers than it does to write them yourself so we would try to avoid this route if at all possible.

A scribe can ONLY write down what you tell them to; this ideally includes spelling and punctuation. They can draw diagrams but, again, only what you have specifically instructed them to do. They cannot interpret, correct or embellish your work and the exam board will be advised what level of assistance they have given you.

Stomach Upsets and/or Sickness

Provided you are well enough to come in (there should be a period of at least 24 hours without any vomiting or diarrhoea) then there is no reason why you should not take your exam. If you are a little anxious then please speak confidentially to the Exams Manager and appropriate arrangements will be made for you.

Emergency Procedures

  • If the fire alarm sounds during an exam the Invigilators will tell you what to do. 
  • Don’t panic. 
  • If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting. 
  • If you are doing an onscreen test you will be instructed to SAVE your work before leaving your workstation.
  • Leave everything on your desk. 
  • You will be escorted to a designated assembly point. This is NOT the normal assembly areas because you will not be permitted to meet up with students who are not taking the exam.
  • Follow the Invigilators instructions at all times.
  • You must not attempt to communicate with anyone else during the evacuation
  • When you return to the exam room do not start writing until the Invigilator instructs you. 
  • You will be allowed the full working time for the exam and a report will be sent to the awarding body detailing the incident.
  • If candidates talk during an evacuation then they risk disqualification of their own paper and the paper of any student with whom they communicate.


If you have any queries or questions then please contact the THS Exams Office staff:

Liz Ford, Exams Manager

Cathy Britton, Exams Assistant

Extension 263 or by This email address is being protected from spambots. You need JavaScript enabled to view it.. Alternatively use the contact form here. 

Exam Day Checklist

Exam Day Checklist

  1. Leave plenty of time to get to school – just in case there are any delays on your journey.
  2. Aim to arrive at least 10/15 minutes before your exam start time
  3. Check the Exams Notice Board to make sure there haven’t been any last minute changes to the exam rooms
  4. Make sure you know which desk number you are sitting at – check your timetable or the seating plan if you’re not certain.
  5. Make sure you know which paper you are taking and which tier (Foundation or Higher) that you have been entered for – you will be asked to check this once the question papers are handed out so you will need to know! You must let an invigilator know if you are given the wrong paper.
  6. Check you have all the correct equipment
  7. Check you know what the requirements are of the paper you are about to sit:
    • Is it long answers or
    • Is it multiple choice?
    • Are you only supposed to answer certain questions? Or all of them? You will loose valuable marks if you get this wrong.
    • If so do you know which ones they are? Your teacher will have told you if this is the case – refer to any hand outs they may have given you.
    • If in doubt ASK!

 What to bring:

  • Only see-through plastic pencil cases are permitted (or a clear plastic bag will do)
  • Non programmable calculators (but only if they are permitted for the paper you are taking.)
    • Students should bring their own calculator! They may not be familiar with the functionality of a borrowed calculator and this may be the difference between getting the marks on that vital question….or not getting the marks at all.
  • Writing equipment:
  • Black pens only (preferably at least two - in case one runs out)
  • Pencil
  • Eraser
  • Ruler
  • Pencil sharpener
  • Coloured pens (for D&T subjects they are essential)
  • Protractor
  • Compass
  • Water in a clear bottle with a spill-proof cap. The label must be removed.
  • Mints (but NOT chewing gum) in a clear plastic bag. All labels removed.

What NOT to bring:

  • Calculator cases are not permitted and must be left in your bag.
  • NO revision notes or text books (unless the exam paper expressly permits these – your teacher will tell you if this is the case.)
  • NO electronic storage devices of any kind are permitted. Stow these in your bag or hand them in at the collection point. This includes internet enabled watches.
  • Gel pens
  • Correction fluid or tape
  • Highlighter pens MAY ONLY BE USED on the question areas of an exam paper and on the resource materials. They must NOT be used in your answers at all.
  • Food (other than water and mints) are not permitted in an exam room
  • If you have a medical condition which necessitates you having food with you such as diabetes then please discuss this confidentially with the Exams Manager before your first exam.

Uniform and clothing for exams

Up to and including ALL exams before May Half Term students are expected to wear normal school uniform for their exams but remember

  • any exam room can start to feel chilly when you have been sitting still for a long period of time
  • if you feel the cold (and even if you don’t) it is recommended that you always wear your school sweater as well as your jacket. You can always take them off if you get too hot
  • white t-shirts, with no visible slogan, may be worn under shirts and blouses
  • during the November exams sweatshirts may also be worn under jackets provided they are removed before and after exams and hoods are NOT worn up.
  • Hoodies, hats, gloves, coats and scarves may NOT be worn in an exam room at any time (this includes accessorising scarves worn by girls). This is because it contravenes exam regulations, the school uniform policy or both.

Exams taken after May Half Term

  • You and your parents/carers will receive a letter during March of Year 11 about the arrangements for you after the May Half Term holiday.
  • Provided these arrangements do not change between now and then you will not have to wear uniform when you come into school after the summer half term in Year 11. However, you are expected to dress appropriately! Clothing should not cause either a distraction to others or cause offence.
  • Hats, gloves, coats and scarves are still not permitted to be worn during an exam even if you are not expected to wear school uniform.



If you have any queries or questions then please contact the THS Exams Office staff:

Liz Ford, Exams Manager

Cathy Britton, Exams Assistant

Extension 263 or by This email address is being protected from spambots. You need JavaScript enabled to view it.. Alternatively use the contact form here. 


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